Managing an email system of an organization is, by far, one of the most taxing challenges for a business owner. Balancing the availability of resources with tasks that need to be accomplished can become quite nightmarish sometimes. This stimulates the necessity of a better email management plan that will put you right in the driving seat, in terms of the managing your businesses email system.
Mentioned below are some tips for better email management. You may want to go through them, if you are battling the issue of cluttered email inboxes and unscheduled email delivery system.
1. Use Right Tools to Get the Job Done
Choosing the right tool for a particular email operation translates into enhanced productivity and saving huge on time. Today, tablets and cellphones are among the widely used devices for getting a seamless access to an email inbox. Choose an email client that is capable of integrating with mobile devices and is also perfectly capable of keeping up with your requirements.
In addition to this, choose an email service that provides you a desktop client for accessing you email inbox. This will allow you to speed up your email operations that dictate into better productivity.
2. Schedule Your Emails
After being subjected to a stressful environment, the functioning of brain is bound to take a hit at some point of time. This situation often causes slip-ups in replying to emails in a timely fashion. Scheduling emails can solve this problem to a great extent. If you are required to revert intermittently on particular emails, schedule your inbox to automatically send replies. This will relieve from constantly worrying about sending replies to emails.
3. Use Labels
Identifying a particular mail from a bunch of thousand other emails can prove to be very consuming. While the search functionality is integrated into email systems, it still takes some time. This is where labeling emails comes across as a great help. Labeling an email involves imprinting a mark on email as per the viewer preferences. This allows users to quickly identify the email they are looking for, which again saves a whole lot of time.
4. Acquire Email Hosting Services
If you use an email account for business purposes, it is suggested to go for a professional email account that work wonders towards supplementing your overall productivity. Email hosting services provide you hordes of features and take the functionality of an email account to a whole new level.
Email hosting services are available across several companies across the internet domain. You can get started by simply browsing the services of these companies and procure an email hosting plan that suits best to the prerequisites of your business.
5. Unsubscribe Rather Than Deleting
Promotional offers and spam emails are pretty rampant in nearly all email inboxes. Deleting these emails is quite annoying, in addition to the fact that it sucks a huge amount of time. The best possible way to tackle these emails is to unsubscribe the sender which prevents them from sending emails to your inbox anymore. You can find the unsubscribe button at the bottom of the emails. By simply clicking on that button, you can get rid of those annoying and wasteful emails.
However, going for email hosting services will also prevent these emails from reaching your inbox. Therefore, if you want to get rid of spam emails permanently, email hosting is your best alternative.
If you have read this far, you probably are now armed with the knowledge of how to manage an email account in a better manner. If, however, you still have some doubts in this regard, feel free to drop a line in the comment section below.
As a freelance writer, I have written feature articles for a variety of publications related to technology, business, entertainment and lifestyle. I love to write on best ideas for recipes.